Front Office Specialist

As a Front Office Specialist, you will save lives while you: • Register/Check-in patients (Greet and assist patients in a professional and courteous manner)

• Accurately collect and enter demographic information

• Accurately assess fee category for sliding fee scale

• Correctly identify patient’s insurance plan or provider group

• Accurately input of all 3rd party payer information to ensure maximum reimbursement to PPPSGV

• Effectively collect required co-pays and deductibles on the date of service

• Accurately communicate Insurance plan coverage to back office

• Schedule patient appointments

• Follow HIPAA guidelines (Maintain confidentiality and follow all HIPPA and company privacy policies.)

• Post charges to Electronic Practice Management System (EPM) for all pay types following established practices and procedures. Runs end-of-day reports as directed by Center Manager

• Ensure accuracy of charges from Electronic Medical Records System (EMR) for all pay types following established practices and procedures using Electronic Practice Management System (EPM). Run end of-day reports as directed by Health Center Manager

• Ensure all charges are entered into E.H.R on the day of the visit

• As a charge entry specialist, act as resource for other front office staff resolving problems and errors with charge entry

• Contact billing department personnel as necessary to help resolve health center billing questions or problems

• Contact appropriate staff to obtain information needed to complete billing and to resolve errors

• Notify supervisor of discrepancies or unusual occurrences in daily billing or computer software/hardware

• Provide training on EPM system to new Front Office staff and on-going training for all staff

• Training of FOS or staff needing cross-training (as designated)

• May compile data for health center tracking and may perform daily audits

• Oversee the cleanliness and comfort of the lobby and patient restroom (Maintain a clean, organized, and presentable front desk and waiting area)

• Contribute (collaborates with team members to achieve health center productivity goals

• Solicit donations from patients per PPPSGV guidelines

• Communicate clearly and concisely, including in stressful situations

• As a mandated reporter, proactively communicate and identify risks to supervisor or appropriate agency in order to minimize risk when possible

• Comply with PPPSGVs Code of Conduct and maintain the highest level of professional and ethical standards and act in compliance with both the letter and spirit of all applicable laws and regulations

Non-Essential Duties

• Manage Mail and deliveries

• Other duties and responsibilities as assigned

We are looking for the following: Education:

• High School level education and above are welcomed to apply

Experience:

• Insurance knowledge and charge entry experience highly preferred

• One to two years customer service experience, preferably in a health care, medical or social services setting.

Other:

• Strong listening and interpersonal skills

• Multi-task in a fast-paced work environment

• Detail orientated

• Establish rapport with all patients

• Understand and follow commercial insurance, MediCal and FPACT contract guidelines

• Enroll patient in programs if eligible, FPact & EWC and understand program guidelines

• Take initiative and utilize resources effectively

• Maintain relevant knowledge about insurance, anatomy and physiology, methods of contraception, STDs, pregnancy, adoption, abortion, early prenatal care, community resources, Agency protocols and referral procedures and all Planned Parenthood programs

• Work independently and as part of a team

• Some positions require bilingual (Spanish/English/Mandarin) skills

• Flexible scheduling includes weekend and evening hours. Assigned shift times may fluctuate

• Must have reliable transportation to travel to other health centers as needed

• Communicate effectively with patients and co-workers of all backgrounds

• Maintain professionalism and composure when under pressure (positive attitude, reliability, and high level of professionalism)

• Maintain confidentiality and discretion

• Strong contributor in the team’s success

• Strong computer skills with knowledge of Microsoft Office

• Quick Learner

• Consistently adapt to change including advances in technology

• Excellent customer service and be committed to providing the highest level of customer satisfaction

• Display strong problem solving and critical thinking skills

• Maintain professional appearance

• Follow PPPSGV attendance policy

• Commitment to and support for the mission and goals of Planned Parenthood, including but not limited to, increasing access to abortion and decreasing abortion stigma

• Commitment to quality healthcare

• Excellent customer service and commitment to providing the highest level of customer satisfaction

• Commitment to personal and/or organizational Diversity, Equity and Inclusion work, including the proficiency and/or strong willingness to use non-binary pronouns

• Utilize the principles of trauma-informed care and communication throughout all interactions with other staff and patients at all times, under all circumstances.