Bookkeeper / Office Manager

Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.

Responsibilities: Key Responsibilities:  

Accounting Duties:  

• Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.  

• Daily close register and run sales tape.  

• Finalize credit card transactions.  

• Make bank deposits  

• Daily reconcile sales report to previous day’s close-out from cash register tape.  

• Post parts invoices to QuickBooks after matching to filed invoices.  

• Maintain accurate and up-to-date financial records in accounting software (QuickBooks).  

• Prepare monthly financial statements, reports, and budgets.  

• Oversee expense tracking, vendor payments, and purchasing.  

• Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.  

• Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.  

 

Office Management Duties:  

• Wednesday morning payroll preparation.  

• Oversee front office operations, including customer service, scheduling, and workflow coordination.  

• Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.  

• Order and manage office supplies, shop materials.  

• Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.  

• Maintain communication with vendors, insurance companies, and customers as needed.  

• Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).  

• Answer phones and direct calls.  

• Additional tasks as assigned by the owner.  

 

 

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Qualifications: Qualifications:  

• Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.  

• Strong understanding of accounting principles and financial reporting.  

• Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.  

• Excellent organizational, communication, and time-management skills.  

• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.  

• High level of integrity and confidentiality.  

 

Preferred Attributes:  

• Prior experience managing a small office or working in a dual-role administrative/accounting position.  

• Familiarity with automotive repair industry operations and terminology.  

 

Working Conditions :  

• Office environment within an active auto repair facility.  

• Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.