Administrative Coordinator

As Administrative Coordinator at Spiria, you will: • Keep the office stocked with food and supplies, and oversee coffee machine maintenance;

• Handle building-related matters (air conditioning, employee and visitor access, equipment deliveries, etc.);

• Arrange travel and accommodation for employees on the road;

• Manage supplier relationships, obtain quotes, and follow up on orders and invoices;

• Plan, organize and coordinate corporate events and social activities;

• Coordinate logistics for one-off workspace projects, such as an office move or reconfiguration;

• Provide administrative support to various departments: taking meeting minutes, preparing documents, tracking deadlines, and maintaining and filing records;

• Welcome visitors, clients and candidates, and prepare meeting rooms;

• Suggest improvements to make administrative processes simpler and more efficient.

The keys to your success: • At least 2 years of experience in administrative support, event planning, customer service or a similar role;

• Strong command of Microsoft 365, AI tools and apps commonly used in a professional setting (Slack, Canva, Google Workspace, Miro, Trello, etc.);

• Excellent French and English, spoken and written;

• Organized, rigorous and detail-oriented, with the ability to juggle multiple priorities;

• Resourceful and autonomous, and energized by the unexpected;

• Discretion and professionalism in handling confidential information;

• Empathy, a service mindset and a talent for building and maintaining strong relationships.

Employment détails: • In-person presence at the Montreal office required at least 3 days a week;

• Starting hourly wage: $25.00, based on a 25-hour work week (Possibility of moving to a full-time position.)

What we offer: • 3 weeks of vacation (or more, depending on experience);

• 5 days off over the holiday season;

• Flexible days off for personal reasons and life’s unexpected events;

• Annual Spiri-Flex reimbursement for health, ergonomics and connectivity expenses.