Bookkeeper (Part-Time) – NDIS

KEY RESPONSIBILITIES ▸ Bookkeeping & Reconciliation (Weekly)

• Reconcile bank accounts, credit cards and receipts in Xero on a regular schedule

• Code and review transactions accurately, and resolve unreconciled items and queries promptly

• Prepare and organise financial records for the accountant

▸ BAS, GST, Superannuation & Long Service Leave

• Prepare Business Activity Statements (BAS) accurately, with correct GST treatment, ready for review and lodgement

• Prepare superannuation payments and reconcile super liabilities

• Prepare pro-rata long service leave calculations and accruals for employees

▸ Accounts Payable & Receivable

• Process supplier invoices and maintain accurate supplier records

• Follow up outstanding invoices and overdue payments, by email and phone, in a professional and persistent way

• Use NDIS support item codes correctly when invoicing and coding NDIS income, so that billing and reconciliations match

• Keep aged receivables under control and flag at-risk accounts to management early

▸ Payroll Administration & Employee Records (Fortnightly)

• Assist with payroll administration, timesheet reviews and preparation of the fortnightly pay run for approximately 18 employees

• Apply the SCHADS Award correctly (pay rates, penalty rates, allowances and shift loadings) and flag award queries before the pay run is finalised

• Support the onboarding of new employees into Xero and maintain accurate employee records

• Handle payroll and employee information with strict confidentiality

▸ Compliance & Company Records

• Lodge and maintain Portable Long Service Leave (PLSL) registrations and reporting under the South Australian Community Services scheme

• Maintain ASIC, compliance and company records

• Keep registers, renewals and key compliance dates organised and on the radar

▸ Accountant Liaison & Document Collection

• Collect and organise documents requested by the accountant, including financial statements, tax returns, constitutions and company records

• Liaise with accountants, suppliers, employees and government agencies as required

▸ Filing & Records

• Maintain organised digital filing systems and business records, so anything can be found quickly

▸ Working Hours

• Initially 5 hours per week, with flexibility to increase to 10 hours per week as needed

• Flexible days and times agreed with the client (AEST), with priority given to candidates who can reliably support the fortnightly payroll requirements and provide consistent ongoing support

MUST-HAVE (ESSENTIAL) • 3+ years of hands-on bookkeeping experience in Australia, with Xero as the primary accounting platform

• Proven experience reconciling bank accounts, credit cards and receipts in Xero accurately and on a regular schedule

• Experience preparing Business Activity Statements (BAS) and managing GST in Xero, with a high standard of attention to detail

• Working knowledge of Australian payroll administration for fortnightly pay runs (timesheet review, payroll preparation, superannuation, PAYG and Single Touch Payroll), ideally in Xero Payroll

• Payroll experience under an Australian modern award with shift work, penalty rates and allowances, with working knowledge of the SCHADS Award strongly preferred, to keep pay compliant for a team of 18 employees

• Able to prepare pro-rata long service leave calculations and accruals, and to prepare and reconcile superannuation

• Experience processing supplier invoices (accounts payable) and maintaining accurate, audit-ready records

• Comfortable following up outstanding invoices and overdue payments with clients by email and phone

• Experience onboarding new employees into Xero and maintaining accurate employee records

• Able to prepare, organise and hand over complete financial records and supporting documents to an external accountant

• Strong digital filing discipline (organised, consistent, easy for others to find and audit)

• Excellent written and spoken English, comfortable liaising with accountants, suppliers, employees and government agencies

• High standard of confidentiality and discretion when handling payroll and employee information

• Available for consistent, ongoing part-time hours (initially 5 hours per week, able to increase to 10 as needed), including reliable availability to support the fortnightly payroll cycle

NICE-TO-HAVE (DESIRABLE) • Familiarity with NDIS support item codes and NDIS billing, including how NDIS income is invoiced and coded in Xero

• Direct experience with the SCHADS Award (Social, Community, Home Care and Disability Services Industry Award) for a disability or community services provider

• Experience lodging and maintaining Portable Long Service Leave (PLSL) registrations and reporting (the South Australian Community Services scheme is new, so direct experience will be rare)

• Experience maintaining ASIC records, company registers and general corporate compliance documentation

• Prior experience in the community services, disability support or NDIS sector

• Xero certification or experience with complementary tools (for example receipt capture or payroll add-ons)

• Experience working remotely and independently for an Australian business