Executive Assistant

Company

Orcrist builds the Orcrist Intelligence Platform (OIP), a Kubernetes-based data intelligence system delivered as SaaS or self-hosted/on-prem (including air-gapped deployments). We help defense, law-enforcement, and enterprise teams turn complex data into actionable intelligence, securely and responsibly.

What You'll Do

• Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions

• Proactively managing and maintaining the CDO's calendar

• Drafting and pre-formulating emails and correspondence

• Organizing and coordinating appointments, meetings, committee sessions, and events

• Preparing for and following up on meetings, including taking minutes and tracking decisions

• Planning and preparing business travel, including logistics and itineraries

• Managing expense reports and receipts, including scanning, sorting, and maintaining records

• Researching, compiling, and preparing information, documents, and presentations

About You

• Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role

• Exceptional organizational and multitasking skills, with strong attention to detail and follow-through

• A proactive communicator who keeps others informed without being asked twice

• Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told

• Excellent written and verbal communication skills in German and English (C1+)

• High level of professionalism, discretion, and integrity when handling confidential information

• Patience and an even temperament, including in situations where things take longer than expected

• Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting

Nice-to-haves

• Completed business or administrative training, a degree, or a comparable qualification

• Proficiency with Google Workspace and other digital collaboration tools

• A structured, independent, and reliable work style

• Strong organizational skills paired with a collaborative, team-oriented mindset

What We Offer

• Remote‑first in Germany with occasional team events in Berlin.

• Home office budget and great technical equipment.

• 30 days of vacation.

• A position of responsibility at a specialized, growing technology company in the defense sector.