Grants Coordinator

Accountabilities: As a Grants Coordinator, you will provide comprehensive administrative, executive, and coordination support to the Head of Grants and the wider Grants Team. You will help ensure that grant-related activities run smoothly, information remains accurate and accessible, and internal and external commitments are managed efficiently.

• Executive support: Manage the Head of Grants' calendar, schedule meetings, coordinate travel arrangements, and organize priorities to ensure effective time management.

• Communication management: Screen and prioritize emails, calls, and incoming requests, ensuring that urgent matters receive appropriate attention and follow-up.

• Document preparation: Prepare reports, presentations, briefing materials, correspondence, and other documentation required by the Head of Grants.

• Team coordination: Maintain the Grants Team's calendar, coordinate meetings and events, and ensure alignment with key internal and external commitments.

• Deadline and deliverable tracking: Maintain accurate records of important deadlines, deliverables, reporting schedules, and upcoming activities.

• Meeting administration: Prepare agendas, gather supporting materials, attend meetings as required, and produce detailed, accurate meeting notes.

• Action tracking: Document decisions and agreed actions, follow up with relevant stakeholders, and monitor progress to support timely completion.

• Records and document management: Organize, file, and maintain grants documentation and administrative records to ensure information is accurate, secure, and readily accessible.

• Operational assistance: Support procurement processes, logistical arrangements, routine budget tracking, and other administrative activities as required.

• Stakeholder coordination: Assist with communications involving applicants, partners, and internal colleagues, ensuring professional and timely responses.

• Confidentiality and quality assurance: Handle sensitive information with discretion, exercise sound judgment, and maintain high standards of accuracy and professionalism across all administrative tasks.

Requirements:

The ideal candidate is an experienced administrative or executive support professional with strong organizational capabilities, excellent communication skills, and the ability to manage competing priorities in a fast-paced environment. You should be proactive, analytical, resourceful, and comfortable working independently while collaborating with colleagues across different teams.

• A bachelor's degree in Business Administration, Office Management, Project Management, or a related field.

• Four to six years of proven experience in a similar administrative or executive support role, preferably supporting a grants team.

• Previous experience in grants management, programme management, international development, or a nonprofit organization is highly desirable.

• Excellent organizational and time-management skills, with exceptional attention to detail and the ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills, including experience preparing reports, drafting correspondence, and producing accurate meeting notes.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Familiarity with virtual collaboration and meeting platforms such as Zoom and Microsoft Teams.

• Demonstrated ability to work under tight deadlines, adapt to changing priorities, and maintain consistent quality in a dynamic environment.

• Sound judgment and a strong commitment to confidentiality when handling sensitive information and records.

• A proactive, solutions-oriented approach, with the ability to identify problems, take initiative, and resolve issues effectively.

• Calmness under pressure, resourcefulness, and the ability to remain productive when managing competing demands.

• The ability to work both independently and collaboratively, building effective relationships with colleagues and external stakeholders.

• Legal authorization to work in the country where you are based.

Benefits:

• Remote working arrangement for candidates based in South Africa, with preference given to applicants based in Cape Town.

• Full-time position within an organization focused on climate action, inclusive development, and long-term socioeconomic transformation across Africa.

• The opportunity to contribute to meaningful grant-making initiatives and support programmes with significant development potential.

• Collaboration with a multidisciplinary team working across climate change, research, technical assistance, advocacy, and development.

• Opportunity to strengthen expertise in grants administration, executive support, stakeholder coordination, and nonprofit operations.

• Immediate start, with a 12-month contract that may be renewed by mutual agreement.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1