Office Manager (On-Site)

Duties and Responsibilities • Manage the executive office and HQ facilities to ensure all daily operations run efficiently, smoothly, and effectively.

• Maintain a professional, welcoming, and highly organized work environment for team members, executives, and visiting partners.

• Serve as the primary point of contact for executive office matters and act as a seamless operational liaison between executive leaders, local office staff, and cross-functional teams in Ohio.

• Plan, coordinate, and manage executive meetings, onsite team events and celebrations, and offsite leadership conferences.

• Coordinate and manage detailed travel arrangements, itineraries, and accommodations for executive office staff and leadership.

• Oversee office inventory, supplies, and administrative spending to ensure all department expenses remain within budget guidelines.

• Ensure all executive office documents, records, and contracts are properly organized and maintained; assist Human Resources and leadership in preparing presentations, reports, and administrative materials.

• Assist in the development, rollout, and administrative maintenance of executive office strategies, workplace policies, and facility procedures

• Perform other related duties and special projects as requested by the team and leadership.

Qualifications • 5+ years of experience in executive office management, corporate facilities administration, or executive assistant roles within a fast-paced corporate environment.

• Proven experience working with leadership/ C-Suite executives in a fast paced environment where agility and situational awareness and adaptability are essential. 

• Bachelor’s degree in Business Administration, Communications, or a related field is highly preferred.

• Exceptional organizational, time-management, and multitasking skills with proven ability to prioritize critical tasks under tight deadlines.

• Strong leadership, high emotional intelligence, and interpersonal skills with a service-oriented mindset.

• Excellent written and verbal communication skills.

• Absolute discretion and demonstrated ability to maintain strict confidentiality regarding sensitive corporate and leadership information.

• Highly proficient with Google Workspace and modern workplace collaboration tools (e.g., Slack,Google Meet).

Benefits • Medical, Dental, Vision, Life Insurance

• 401k plan

• Additional Opt-In Insurances

• PTO + Sick Time Pay

• L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products!

Key Integra Competencies (All candidates are expected to demonstrate, regardless of role) • Action Oriented

• Situational Adaptability

• Drives Results