Executive / Personal Assistant

About the Role We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment. The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting Business Operations ● Calendar and schedule management across multiple businesses ● Email and inbox management ● Meeting coordination and appointment scheduling ● Administrative support and document preparation ● Task management and follow-up ● Research projects and information gathering ● Internal coordination across teams and stakeholders ● Managing priorities and ensuring deadlines stay on track

Client & Professional Support ● Professional email communication with clients ● Meeting preparation and follow-up ● Organising information and resources ● Supporting project and workflow administration

Personal Assistance ● Personal calendar management ● Family scheduling and appointment coordination ● Travel research and booking support ● Managing personal administrative tasks ● General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience) • Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role

• Excellent written and verbal English communication skills

• Strong organisational and time-management abilities

• Ability to manage multiple priorities simultaneously

• High attention to detail

• Strong problem-solving skills and initiative

• Comfortable working independently with minimal supervision

• Ability to handle confidential information with discretion

Technology & Tools • Google Workspace (Gmail, Calendar, Docs, Sheets)

• Slack

• Asana or similar project management platforms

• Loom or video-based communication tools

• Figma experience is a bonus but not essential

Success in This Role Looks Like • Keeping calendars organised and conflict-free

• Proactively reminding and preparing the executive for meetings

• Managing inboxes efficiently and keeping communications moving

• Following up without being asked

• Quickly acknowledging tasks and maintaining clear communication

• Taking ownership of administrative responsibilities

• Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality • Proactive rather than reactive

• Highly responsive and communicative

• Detail-oriented and reliable

• Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes

• Naturally organised and process-driven

• Adaptable and resourceful

• Able to work with urgency when required

Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM