Finance Admin cum E-commerce Accountant, Finance

As a Finance Admin cum E-commerce Accountant, this role is responsible for supporting the day-to-day financial and accounting operations of the business, ensuring accurate financial records, seamless e-commerce transaction reconciliation, and efficient administrative processes across online sales channels. The position plays a key role in maintaining financial compliance, managing documentation, and collaborating with cross-functional teams to support business growth in a fast-paced e-commerce environment.

What You Will Do

1. Document Control, Filing & Operational Support    

• Contract Management: Issue contract reference numbers to Persons in Charge (PICs) in accordance with company regulations.    

• Client & Vendor Documentation:     + Daily update and follow-up on Minutes of Acceptance/Contract/PO,... for Client and vendors contracts.     + Track and physically stamp BBNT for the paperwork.

• Digital Filing (Cloud Storage): Input complete and accurate information into Google Drive; classify documents by file group/content category as guided    

• Paperwork & Archiving Management:      + Manage hard copy and soft copy archiving of paperwork/vouchers.     + Download, verify scan files, check hard copies, and safely store physical files.     + Systematically update tracking sheets and Google Drive logs.

• Document Circulation & Inter-departmental Tracking:     + Monitor and supervise incoming/outgoing document workflows across departments; promptly assist in resolving any issues or delays

2. Collaboration & Audit Compliance    

• Request necessary information and documents from relevant departments for periodic or ad-hoc task execution.    

• Collaborate flexibly and professionally with internal departments and external parties (Audit, Tax, State Inspection Authorities, etc.).    

• Coordinate with the AP (Accounts Payable) Team to check and verify vendor contracts during payment processing  

3. D2C & E-Commerce Operations Support    

• SKU & Master Data: Perform daily SKU matching and upload product listings (Single/Bundle) on Misa.    

• Invoice Issue Management: Weekly check unissued invoices on Misa and coordinate with the D2C team to troubleshoot listing/SKU errors    

• E-commerce Reconciliation: Monthly reconcile revenue across E-com platforms (Shopee, TikTok, Lazada) against Misa data and update the D2C Reconcile file.    

• Cost Allocation & PnL: Monthly update Actual Costs for Outright operations (DUC, Boncept) and adjust/verify PnL post-update    

4. Act as the direct point of contact for PICs to clarify and resolve all inquiries related to Paperwork (PPW).    

 

Who You Are

• Bachelor’s degree in Finance, Accounting, Business Administration, E-commerce, or a related field.

• At least 1 year of experience in Finance Administration, E-commerce Operations, Sales Administration, or Accounting.

• Experience in the e-commerce, retail, or cosmetics industry is highly preferred.

• Hands-on experience with accounting ERP systems, preferably MISA.

• Basic understanding of e-commerce platforms and operations, including Shopee, TikTok Shop, and Lazada.

• Proficient in Microsoft Excel and Google Sheets.

• Detail-oriented with strong numerical accuracy and attention to detail.

• Strong problem-solving skills and the ability to collaborate effectively with cross-functional teams.

• Well-organized with a systematic approach to managing both digital and physical documentation.

 

Why You'll Love It

• Competitive Salary

• Performance Review (2 times per year)

• Performance Bonus (1 time per year)

• Private Health Insurance

• TGIF, monthly birthday, and other fun events

• MacBook to be provided

• Good chance to explore new trends in the digital market

• Opportunity to learn and work with the most advanced advertising technology platforms

• Work in a professional, active, international and dynamic environment