Executive Assistant to the Board

What You`ll Be Doing: • Providing administrative and operational support to 3 Board Members

• Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents

• Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups

• Organizing meetings and business trips

• Submitting travel expenses in the dedicated platform

• Coordinating administrative invoices

• Preparing presentations, documents and spreadsheets as requested

• Handling other ad hoc tasks related to administration

Your Qualifications: • At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support

• Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed

• Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time

• Attention to detail and accuracy

• Fluency in Google Suite is required

• Great communication and interpersonal skills

• Fluent English and Polish

• Willingness to work on-site in Warsaw, given the physical document handling involved

• Strong motivation to operate on a daily basis and further develop within the administrative function

Nice To Have: • Experience with business travel expense or spend management platforms

• Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams

• Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)

Why ADLOOK: • You will get to work with amazing people in one of the fastest-growing sectors in online advertising 

• Opportunity to work in a truly international environment 

• Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions  

• Office located in a well commuted part of Warsaw

• Employment contract

• Benefits package ( including private medical insurance, sports card, etc)